1. |
TITLE |
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The title shall be the British Tamils Cricket League (hereinafter called “the League or BTCL”). At the discretion of the Committee & general body, the League title may be amended to incorporate words or symbols referring to a sponsor or other appropriate body. |
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2. |
VISION |
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The purpose of the League shall be to organise cricket on a league basis for Member Clubs of the League, with the object of playing club cricket in the spirit of the game as it now exists. |
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In particular, the League shall encourage, |
2.1. |
Co-operation with British Tamils Cricket League committee (hereinafter called “the BTCL- COM”) and any other body having similar objectives to the League. |
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2.2. |
To promote, assist and aid in the provision of sports, health, social and educational facilities within the Tamil community in the UK and the Tamils in Sri Lanka. |
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2.3. |
To work in conjunction with other sports, health and educational related organisations both in the UK and globally to achieve the visions of BTCL. |
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2.4. |
BTCL shall act to the benefit of all Tamil people, without distinction of gender, or of religious and political opinions. |
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2.5. |
Co-operation with the provision of assistance and advice to Member Clubs on any matter affecting the interests of the Member Clubs and the League. |
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2.6. |
Consideration of any means of promoting the best interests of the League and Promotion of high standards of behaviour and conduct on and off the field of play. |
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2.7. |
Create and develop the youth cricket activities and opportunities for Tamil community both UK and globally. |
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3. |
MEMBERSHIP |
3.1. |
Full Member Club |
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The initial full members of the BTCL are the clubs completing the 2011 season with the required minimum no of matches played. Thereafter, Full membership would be added for the clubs playing three consecutive seasons. Clubs would lose the Full membership if they fail to enter a season. Each Full Member Club shall have one vote and shall be entitled to send two delegates one of whom may vote on its behalf. |
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3.2. |
Affiliated Member Club |
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Any playing clubs including Junior Clubs participating in any tournaments conducted by the BTCL would be classified as the Affiliated Members. Each Affiliated Member shall be entitled to send two delegates and shall be entitled to speak but not to vote. |
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3.3. |
Associate Member |
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Any non-playing individual personals identified by the BTCL – COM to work cordially towards the progress of the BTCL would be classified as the Associate Members. Each Associate Member is entitled to be in the BTCL - COM but not to vote, unless they are elected in the BTCL - COM. |
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3.4. |
Honorary/Life Member |
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An Honorary/ Life Member shall be a person who has made “distinctive contributions” towards the development of Sports amongst the Tamils. Each Honorary/Life Member is entitled to be in the BTCL – COM, but not to vote, unless they are elected in the BTCL-COM. |
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Any Full Member Club or Honorary/ Life member wishes to propose such a person shall forward the credentials of that person to the secretary of BTCL – COM 28 days before the date of the AGM. Two thirds majority of the BTCL – COM and the Honorary/ Life Members together required for the proposals to be present at the AGM. Two thirds majority of the Full Club Members and Honorary/ Life Members together required to be elected as Honorary/ Life Member. The initial members of the Honorary/Life members are listed in appendix 1. |
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3.5. |
Expelling a Club |
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A club may be expelled from the league by forwarding a proposal to the Secretary of the BTCL – COM by the Full Member Club 14 days prior to the AGM which shall require a majority of two thirds of full member clubs present and voting. |
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3.6. |
Entry and withdrawal from the League |
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Applications for membership of the League or a proposal that an existing Member Club shall withdraw or be expelled from the League shall be made in writing to the Secretary not later than 10 weeks before the league commence and the Member Club affected shall be informed immediately. |
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4. |
ORGANISATION |
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The BTCL “the Organisation” shall have the following compositions within the framework of BTCL. |
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4.1. |
The Patrons |
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Five Patrons who have rendered outstanding and invaluable services to the Tamil community especially in the field of sports or an outstanding Sports Personality would be nominated as Patrons. Any member who wishes to propose such a person shall forward the credentials of that person. The BTCL¬ - COM shall consider each proposal at its merit and present the names at the AGM with their recommendations for the adoption. The patrons shall be appointed for 4 years from the date of adoption by the BTCL. The initial members of the Patrons are listed in appendix 2. |
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4.2. |
Board of Governance |
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The Board of Governance will consist of 9 members* from the Honorary/ Life Member. A person will have to serve 3 years* as a Honorary/Life member to be elected as a member of Board of Governance. The property and effects of the League (Other than cash which is under the control of the Treasurer) shall be vested in the Board of Governance. When any vacancy occurs it shall be filled by the fellow members of the Board of Governance. One of the members of the Board of Governance shall be elected as the Chairman of the BTCL-COM prior to the AGM every year. The Board of Governance will be elected amongst the Honorary/Life Members prior to the AGM every 3 years*. In the absence of the chairman in any of the meetings, a fellow nominated member of Board of Governance would be conducting the meetings as the acting Chairman. Each member of Board of Governance is expected to attend the meetings of BTCL – COM, but not to vote in decision making of running the League unless they are elected in the BTCL-COM. Members of Board of Governance should be prepared to fill in any vacancy arises in the BTCL-COM with an immediate effect to take the BTCL forward without any interruptions. The initial members of the Board of Governance are listed in Appendix 3. (* 9 Members , 3 year period- adopted in 2015 AGM) |
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4.3. |
Committee of Management |
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The League shall be governed by a Committee of Management (hereinafter called “the BTCL - COM”). The Committee shall consist of the Officers and a maximum of 21 Members.( 21 Members _ adopted in 2014 AGM) |
4.3.1. |
The BTCL-COM shall be responsible for the efficient running, and shall control the finances of the BTCL. |
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4.3.2. |
The BTCL-COM shall have the power to create Sub-committee as it considers necessary. |
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4.3.3. |
The BTCL-COM is elected to implement and interpret the Constitution of the League. In the event of any dispute, the matter shall be referred for arbitration to the Committee whose decision, by a simple majority vote of all its members, shall be final. |
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4.3.4. |
The BTCL-COM shall meet as necessary at least four times a year and minutes of the each meeting shall be distributed to all members. All the BTCL-COM members and Board of Governance must be notified in writing at least giving 7 days notice for the committee meetings. |
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4.3.5. |
Any Nominations for the posts BTCL - COM can be submitted by member clubs in writing to the League Secretary by proposed date. The nominations must include with nominees profiles and references. In the event of no nominations being received by proposed date and the incumbent Officer retiring, an Officer may be nominated by the BTCL-COM for the post, that nominee will be elected automatically. |
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4.3.6. |
Any office bearer, except the Patrons and Board of Governance, who fails to attend three consecutive committee meetings without valid reasons shall be deemed to have vacated his post. |
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4.3.7. |
Board of Governance shall fill any vacancy that might occur in the BTCL – COM before the next AGM. |
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4.3.8. |
An Office Bearer may be suspended till the AGM/SGM with the two thirds majority of the BTCL-COM if he is found breaching the objectives of the BTCL and established conflict of interest. |
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4.3.9. |
The Office Bearers of Committee of Management must not be in the working/management committee of another Tamil Cricket League in the UK to prevent conflict of interest. |
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4.3.10. |
Committee of Management |
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The BTCL-COM will have the following Office Bearers |
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- The Chairperson
- The Secretary
- The Treasurer
- The Web & IT Secretary
- The Registration secretary
- The Fixtures Secretary
- Umpire coordinator
- Grounds coordinator
- The Results & Scorecard Secretary
- Disciplinary Committee chairman
- Cricket Balls and Logistics coordinator
- Marketing cordinator
- Media coordinator
- New club membership coordinator
- Cricket tournament in charge
- League Awards incharge
- Presentation coordinator
- Sponsorship & 100 Club Secretary
- Cricket and club developmet secretary (welfare officer)
- Colts secretary
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4.4. |
General Body |
4.4.1. |
Maximum of two members from all the Cricket clubs will participate in the general body. |
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4.4.2. |
Any of the changes including committee appointments, league rules and constitution changes can be amend or removed by two third majorities of the full member clubs at AGM only. |
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5. |
GENERAL MEETING |
5.1. |
Annual General Meeting |
5.1.1. |
The Annual general meeting shall be held every year not later than 31st December and the inaugural General Meeting will be held at end of the 2011 season and before the 31st October 2011. The BTCL-COM shall notify all Member Clubs giving a minimum of 28 days’ notice of the date, time and venue of the meeting. |
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5.1.2. |
The following business shall be attended |
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- to receive the Chairman’s message
- to receive the Secretary’s Report.
- to receive and adopt the Statement of Accounts.
- to elect the BTCL-COM for the coming year.
- to appoint an Auditor.
- to attend to any other business.
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5.1.3. |
The chairman of the meeting’s decision on any procedural matter shall be final. The Chairman will only have the casting vote. |
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5.1.4. |
Proposals made to the Annual General Meetings |
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All proposals to be considered by an Annual General Meeting may be made by: |
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- Writing at least 8 weeks prior to the AGM with the separate written communication seconding such proposals. Any proposals put forward will not be considered at the AGM, unless the BTCL-COM considers that it is worth considering.
- The BTCL-COM’s proposals shall not require to be seconded.
- A Full Member Club whose written communication of such proposal(s) shall be in a format set out by the League and shall be supported by a separate communication from another Full Member Club seconding such proposal(s).
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5.2. |
Special General Meetings |
5.2.1. |
Special General Meetings may be convened at any time by, |
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- The BTCL-COM or
- Written communication addressed to the League in a manner acceptable to the League signed by the Chairman and Secretary of not less than 50% of the respective full Member Clubs.
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5.2.2. |
Upon receipt of such a written communication the BTCL-COM shall within 21 days arrange for the meeting to take place and shall notify all Member Clubs giving a minimum of 7 days’ notice of the date, time and venue of the meeting and informing them of the reason for which the meeting has been convened. |
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5.2.3. |
The written submission of any proposal(s) to be discussed shall be in a format set out by the League. At such a meeting the only matter(s) to be discussed shall be the matter(s) raised in the written communication that caused the meeting to be called. No other business may be dealt with. |
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6. |
FINANCE |
6.1. |
Each Member Club shall be required to pay, on or before the prescribed each year, an annual subscription to be decided at the General Meeting. |
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6.2. |
The funds of the BTCL shall be invested or lodged in the name of British Tamils Cricket League (BTCL) with any bank/banks or building society/societies in the UK as determined by the BTCL – COM. The account/accounts with the bank/banks and/or building Society/Societies shall be operated by the Treasurer and either the Chairman or Secretary. Signatures of the Treasurer and either the Chairman or Secretary are required to withdraw/debit funds from the Bank Account. |
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6.3. |
The funds collected to special projects shall be deposited in the BTCL’s account in such a manner that the amounts are easily identifiable or kept in a separate account of the Association. The fund shall be disposed off in accordance with the objective set and whenever required. |
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6.4. |
An Audited Account for the particular year will be submitted by Treasurer at the AGM. |
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6.5. |
Any profits after holding £3000 for the following year’s expenses shall be spent with majority of the votes including the member clubs voting. Any sports projects can be submitted to BTCL – COM by any member clubs and will be decided by the votes. |
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7. |
QUORUM |
7.1. |
The quorum for a BTCL-COM meeting shall be a minimum of 10 persons, at least 2 of whom shall be from the Board of Governance. |
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7.2. |
The quorum for general meeting shall be minimum of forty percentages of the full members. |
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8. |
WINDING UP |
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"In the event of the League being wound up, the Board of Governance shall prepare forthwith an audited Statement of Accounts, including Statement of Assets, Liabilities and Debts. In case of any surplus remaining, the Board shall distribute and apply such surplus in such a manner as will, in its opinion; best effectuate the purpose of the League." |
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9. |
GENERAL |
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Any matters not covered by this Constitution will be covenant with by the BTCL – COM whose decision shall be final. |